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26 March 2008 @ 09:41 pm
buried alive in email.  
I get way too much email. Thousands per day.

  • Mailing lists I don't read.
    I have a problem. Over the years I've accumulated way too many subscriptions to assorted mailing lists. (136 of them according to a quick grep of procmailrc). A lot of them are stuff that I don't even care about any more. Some, I never really cared about anyway. (seriously, what possessed me to subscribe to openbsd lists? nmap-hackers?). I keep meaning to unsubscribe from a ton of them, but when the monthly subscription reminders come around, I'm too lazy, and I just end up deleting them. All this crap goes to folders I don't read anyway, so I'm not too bothered.
  • Mailing lists I read in their entirety.
    Linux-kernel and the various ancillary lists take a serious amount of time to read. I get enough "hey, what's the status of xyz" questions as a distro kernel maintainer that at least having _some_ idea of what is going on upstream is kinda important, so staying on top of this stuff is a fairly large part of my job. I've noticed my involvement seems to be tailing off though over recent months. It's not that I find it less interesting, but I find myself jumping in on random threads of little consequence a lot less. Especially the really pointless ones. "OMG, Someone said something wrong on the internet" isn't as fun as it was ten years ago.
  • Mailing lists I skim by subject.
    Lots. Various Fedora lists for eg. If I'm overwhelmed with other stuff, I do a 'mark all as read'. This happens more than I'd like, but again, there's enough volume here that I could spend all day just reading mail.
  • Red Hat internal lists.
    The traffic volume on some of our internal lists is ridiculous. Though for most of them the rule of thumb seems to be that the higher the volume of traffic, the less point there is in reading any of it. Subject skimming is the only way I manage to get through this stuff at all.
  • automated mails.
    Mails from bugzilla. Mails from cron. Mails from the build system. CVS commit mail. Mail from various automated checkers. I get almost as much mail from computers as I do people. 99% of it gets deleted unread. Mutt colours the interesting ones for me so I know if its worth reading or not. Some of these take a long time to process each one too. Take bugzillamail for example. Each one requires reopening the bug, gaining the context again, possibly replying, possibly even looking at code, making changes etc. A single bugzillamail can cause an afternoons worth of activity.
  • spam. Way too much. spamassassin catches 99% of it thankfully. Though I still feel the need to once a month go fishing through the months spam folder just in case there are false positives. (There nearly always are, usually someone sending me html mail which I haven't added to my whitelist). Also in this category, the thousands of joejob backscatter bounces that end up in my inbox several times a month. I'm getting good at crafting Russian regexps.


And then there's the stuff that takes up most of the time. The private mail.
I still get a crazy number of people sending me mail along the lines of..

"Hi, I have a problem with a kernel panic, can you help.
<backtrace>

This is from 2.4.22 on Red Hat Linux 7.2"

or my absolute favorites..

"Hi, can you tell me how to make 2.6.24 work with Red Hat Linux 9 ?"

I could easily spend my entire day doing nothing but reading/replying/deleting email. And on many occasions have done so (like when I return from flying somewhere). Mondays tend to be 'heavy' mail days too, to dig through the weekend backlog, as well as the incoming flood. I used to take pride in the fact that I'd always reply to someone, no matter how pointless/ridiculous the question was. These days, there's just too much stupid for me to even come close to that and still be productive in any manner. There comes a time when replying to questions about 5 year old kernels/distros gets just a little too tedious.

Between email & god knows how many rss feeds, it's a miracle I manage to get anything done at all sometimes. What are your methods for coping with the information overload?
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Erinn[info]perligata on March 27th, 2008 02:14 am (UTC)
I tend to do batch processing of email and rss feeds. Some things are excluded from this: my actual inbox (i.e., private mails and non-mailing list posts) and LJ -- I check both of those pretty frequently, because I find they tend to be more time critical than mailing list discussions, which I pretty much never participate in anyway.

That said, I do minimize the amount of rss feeds I subscribe to in the first place. Anything that updates frequently gets removed immediately (sfist, boingboing, engadget, any news sites at all, really) because even though it feels like they cover a lot of stuff I care about or am interested in, the truth is that none of that shit actually matters to me and the cool stuff filters down to me eventually anyway. I also avoid sites like youtube and cuteoverload like the plague.

It's a matter of prioritization, I guess: I always feel empty and crappy if I spend a day reading "non-nutritious" stuff, so I prioritize things like books and long essays above anything with a strong visual bent.
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Kyle McMartin[info]jkkm on March 27th, 2008 02:44 am (UTC)
setup your procmailrc to bounce mails and get someone else to unsubscribe you. :)
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[info]kevin_kofler on March 27th, 2008 03:33 am (UTC)
Canned replies?
I think you need a quick way to send canned replies like "Ancient versions of Red Hat Linux and Fedora are no longer supported, maintained or updated in any way. Please upgrade to a maintained version of Fedora or Red Hat Enterprise Linux. Any further questions about discontinued releases will be deleted without warning."
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[info]james_morris on March 27th, 2008 04:11 am (UTC)
Batching, too.

Internal mail: once a day.

Upstream: full scan of folders once a day, then periodic checks of inbox and 2-3 important folders.

Delete by thread is essential.

Only look at most threads if someone useful posts to it, or if I'm on the cc or to line.

Otherwise, not even having a mail client open at all, and hopefully also no web browser running unless needed.

Spammers: tracking them down and feeding them into sausage-making machines. Is wrong.
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graydon[info]graydon on March 27th, 2008 05:18 am (UTC)
Unsubscribe from everything email-ish possible. No mailing lists except site-specific everyone-in-a-given-office lists or currently-working-on-this-project lists.

Ignore any list thread longer than 4-5 messages. It's probably turned into flames and will only get worse.

Run away from high-profile areas of work or things with lots of bug CC'ing. Remove self from being QA contact on any component. Find obscure projects to focus on. Take too long to reply to emails. Make a habit of not replying at all, just waiting to see. Hide.

Avoid RSS readers that do "folders" or other such "gradual guilt-buildup" devices; subscribe to only as many feeds as you can read in the morning coffee skim of in-line livejournal syndications. Blog land is mostly an echo chamber anyways. If you want to casually follow a development community, use gmane to occasionally glance at their mailing list, then hit "catch-up" and close it. You won't feel so bad about hitting "catch-up" since the remaining mail was never even downloaded.

Use gmail for the superior and better-maintained spam filter. IMAP through it when necessary.

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Gary Benson[info]gbenson on March 27th, 2008 01:16 pm (UTC)
For low SNR lists (ie memo-list) I filter all but the first post in any thread to a folder. That way I see the important stuff without the arguments.
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gravityboy[info]gravityboy on March 27th, 2008 04:09 pm (UTC)
Just Tuesday I unsubscribed from a lot of high volume lists that aren't important. I should be on a lot of them, like mesa-devel and debian-devel, but it's become paralyzing. I'm going to switch to batch-processing email as well soon, since it seems to be working for others. I need to trim my RSS feeds too. I think simply cutting yourself off as much as possible is the easiest way to handle things.
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(Anonymous) on March 27th, 2008 09:59 pm (UTC)
Try gmane
I had a similar problem (in smaller scale, but similar anyway) and for
the mailing lists I've switched to using nntp via gmane + leafnode for
local caching.

It's been _great_, now I do not have to subscribe/unsubscribe, handle
procmail rules, clean up old mailboxes, or anything like that.
It reduces your mailing list management time to 0.

For the other part (the one which sadly must be handled by a human), I just prioritize and try to focus. But not having tons of mailing lists to care for has helped me a lot with that too.

I hope it gets better!
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